Reports to: Executive Director
Direct Reports: MEP, Security, Cleaning Services, Garden, General Helpers
Primary Focus: Asset maintenance and legal compliance
As Operations Manager for PT PKA, you support company operations by managing facility maintenance, asset procurement, vendor relations, and administrative tasks. You ensure a functional, safe, and efficient work environment by handling the MEP team, the Garden team, security, general helpers and cleaning services.
Key Responsibilities
1. Asset and Facility Management: Maintaining, repairing, and controlling company assets, building maintenance, and renovations. Share responsibility for the upkeep of physical assets, including buildings, land, vehicles, goods, and equipment. Meticulously and tactfully manage the main building, dormitories, canteen, clubhouse, and other company-owned facilities, and see that every piece of company property—from laptops to industrial kitchen equipment—is tracked, maintained, and audited.
2. Permits & External Liaison: Assist, upon request, with building permits and other office operational licenses. This ensures that daily operations run smoothly and remain compliant, avoiding issues with third parties, contractors, or suppliers. Compliance with LPK regulations, labor law and safety procedures (coordinating with Safety Supervisor/Officer).
3. Legal issues: Oversee all legal aspects of leasing PT PKA to PT PMA and Yayasan Adi Sewaka Widya.
4. Procurement and Logistics: Purchasing office supplies (stationery), equipment, and managing inventory. Coordinating with all departments and entities (PT PMA and the Yayasan) to ensure facility needs are met.
5. Master Asset Register: Develop and maintain a comprehensive digital database of all PT PKA property. This includes IT gear, furniture, vocational tools, and retail production equipment (jams, salts, botanical tools).
6. Inventory Coding: Implement a tagging system (QR or Barcode) for all fixed assets to facilitate rapid auditing.
7. Procurement & Logistics: Oversee the technical specification phase of new purchases. Ensure all incoming items are “received” against purchase orders, inspected for quality, and logged into the inventory system before deployment.
8. Depreciation & Disposal: Track the “wear and tear” of equipment. Provide quarterly reports on items reaching end-of-life and manage the transparent disposal or sale of retired assets.
9. Stock Control: For the production house and retail units (AmiMart), manage the inventory levels of non-consumable technical supplies (cables, bulbs, safety gear, spare parts).
10. Operational Support: Handling daily office needs, including electricity, water, internet, security, and cleaning services.
11. Staff Supervision: Oversee the performance of the Garden team, MEP team, and support staff, including cleaning services, security, office boys, couriers, drivers, and other auxiliary personnel.
12. Oversee Dormitory Construction: Construction of a 48 student dormitory will begin in 2027; Operations Manager will be in charge of oversight.
13. KPI and SOP: Implement all SOPs for PT PKA and update as needed. Monitoring KPIs for PT PKA staff.
14. Vendor and External Relations: Managing relationships with vendors, contractors, and handling external, government, or neighborhood permits. Oversee purchasing for PT PKA and coordinate with Accounting.
15. Administrative Tasks: Preparing reports, managing documentation, and ensuring compliance with company policies. Oversee routine payments and expenditures for company utilities and supplies, such as electricity, stationery, telephone bills, etc. Routine monthly reports to be submitted to the Executive Manager and Director.
16. Service Excellence: Manage the environment to ensure all employees, visitors, and external parties experience a high level of satisfaction and comfort regarding facilities and general needs.
Required Qualifications and Skills:
• Strong communication and interpersonal skills for coordinating with internal departments and external vendors.
• Highly detailed, honest, and capable of managing time effectively.
• Problem-solving abilities to handle unforeseen operational issues.
• Proficiency in negotiation and procurement processes.
• Is calm under pressure with a high Emotional Intelligence.
• Structured thinker, firm but compassionate and fair with staff.
• Generally requires a degree in Management, Administration, or a related field.
Please send your CV and cover letter to hr@desalescommunitycenter.org
